Vacancy Detail

Estates Assistant / Receptionist

Job Title: Estates Assistant / Receptionist

Location: Belfast City Centre

Salary and Benefits: Negotiable dep on experience

Hours of work: Mon – Fri- Hours 8.30am till 5.30pm

Employment Type- Permanent

Interview Process: Immediate Interviews

The Right Client- Nominate Recruitment are thrilled to be partnering with a successful law firm based in Belfast.

The Right role:

• Delivery and collection of mail in accordance with agreed SLA’s
• Record and Distribute recorded and special delivery items for Belfast
• To sort and frank all outgoing mail and ensure that it is ready for delivery at 5.00pm
• Deal with all mail queries/complaints (incl DX, recorded, special and royal mail) and keep adequate records of all queries on file for monthly analysis
• Assist with the preparation of the printing, scanning and copying of documents
• Preparing E-Bibles, accesses passes, and binding as required
• Assist in keeping the building tidy as and when required
• Assist in banking and court run duties as and when required
• Assist in setting up client meeting rooms
• Any courier/administration duties as and when required
• Working as part of a team to coordinate the front of house reception.
• Professionally and promptly, meeting and greeting all of the Firm’s clients, any visitors and any internal visitors from other offices
• Ensuring front of house, including all meeting rooms and boardrooms, together with the client lounge area, front desk and admin room are completely clear of any clutter and kept neat and tidy at all times.

The Right Fit:

• Ability to work accurately with minimum supervision.
• Ability to work to tight deadlines with high levels of accuracy
• Positive and professional attitude with strength of character and determination to succeed
• Maintain high standards
• Work well under pressure
• Ability to identify areas requiring improvement.

 

Location: Belfast | Salary: per year | Job type: Permanent | Posted: 07/12/2022