Vacancy Detail

Receptionist/ Administrator

Job Title:  Receptionist / Administrator

Location:  Belfast

Salary and Benefits:  Negotiable dep on experience

Hours of work: Mon – Fri- Hours 8.30am till 5.30pm

Employment Type- Permanent

Interview Process: Immediate Interviews

The Right Client- Nominate Recruitment are thrilled to be partnering with a successful law firm based in Belfast.

The Right role:

• Working as part of a team to coordinate the front of house reception and assisting the Estates Team when required.
• Professionally and promptly, meeting and greeting all of the Firm’s clients, any visitors and any internal visitors from other offices.
• Ensuring front of house, including all meeting rooms and boardrooms, together with the client lounge area, front desk are completely clear of any clutter and kept neat and tidy at all times.
• Managing and coordinating the electronic meeting room booking system
• Working with the PA’s and Legal Advisers to support and understand their requirements, asking questions to ensure all requirements are covered and understood (such as, numbers of attendees for events, numbers of internal and external visitors, catering requirements, refreshments, duration of meetings, meeting room set up and IT equipment, name badges and handout notes/paperwork)
• Setting up, preparing and clearing the meetings rooms, boardrooms, seminar suite and training room in advance of any meetings or events taking place to ensure all audio-visual equipment, furniture requirements and catering is in place and ready and refreshed as required by the meeting/event host.
• Checking stocks and catering supplies and refilling/ordering replenishments where necessary.

The Right Fit:

• At least 12 months previous Receptionist experience within professional services
• Experience in coordinating events desirable
• Provide a high quality client service at all times with a positive, can do, calm and confident attitude
• Ability to work flexibly, covering early morning and evening meetings/events where necessary
• Sufficient and accurate keyboard skills, using outlook, word, excel
• Confident in setting up audio visual equipment and troubleshooting during client meetings from time to time

Location: Belfast | Salary: 22000 - 23000 per year | Job type: Permanent | Posted: 02/11/2022