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Personal Assistant

Job Title: Personal Assistant
Location: Belfast City Centre
Salary: £29,000 – £33,000 per annum (dependent on experience)
Reporting to: Head of Professional Conduct

Our client, a highly respected Professional Body based in Belfast City Centre, is seeking to appoint an experienced Personal Assistant to provide end-to-end support to the Head of Professional Conduct. This is a pivotal role requiring the highest levels of discretion, professionalism, and organisational skill.

This is a fantastic opportunity for an experienced PA who thrives in a professional environment and enjoys working at the highest level of organisational support.

Key Responsibilities:

  • Proactively manage and organise the Head of Professional Conduct’s busy diary with tact and diplomacy.
  • Act as first point of contact, handling queries and correspondence efficiently.
  • Provide support with presentations and projects of a complex, sensitive and confidential nature – including data gathering, research, and the preparation of high-quality reports and PowerPoint presentations.
  • Support Committees through full administration, including:
    • Preparing and distributing agendas and papers
    • Recording attendance and transcribing minutes
    • Booking meeting rooms
    • Processing expenses and reports
    • Ensuring timely follow-up actions in line with Society protocols.

Essential Criteria:

  • Minimum of five years’ experience as a Personal Assistant or in a senior support role, reporting directly to senior management within a private/public sector organisation or professional body.
  • Proven experience of handling sensitive matters with discretion and confidentiality.
  • Strong background in administration/secretarial support at senior level, with responsibility for prioritising and managing workloads.
  • High level of competence in using and developing Audio-Visual platforms (Zoom, Microsoft Teams, GoToWebinar).
  • Demonstrated ability to support presentations and projects, often within challenging timeframes.

Desirable:

  • Experience of working within a professional membership organisation or legal/professional services environment.

Salary & Benefits:

  • Competitive salary scale: £29,000 – £33,000 (dependent on experience)
  • Private medical insurance from day one, with full digital support via employee portal and apps.
  • 25 days annual leave, plus 13 public and bank holidays.
  • 10% employer pension contribution.
  • Death in Service benefit (4x gross salary).
  • Income protection and access to an Employee Assistance Programme.
  • Salary sacrifice schemes, including Cycle to Work and Tech Scheme.


Location: Belfast | Salary: 29000 - 34000 per year | Job type: Permanent | Posted: 18/08/2025

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